Upload Any Messy Guest List. Get Perfect Seating Charts Instantly.
Intelligent Import handles your unformatted guest list — no cleanup, no templates. Then Smart Seating automatically builds meaningful tables that understand families, plus-ones, VIPs and special requirements. Chaos in. Beautiful, venue-ready floor plans out — in minutes.
| NAME | notes / DIETARY | group? | |
| Smith, John & Jane | jsmith@gmail.com | gluten free pls | family |
| mary smith | missing | vego, allergic to nuts | missing |
| Tom johnson +1 | tj@hotmail.com | missing | JOHNSON |
| Chen, L. | lchen@work.co | vegan x2 | chen fam |
| Williams (?) | missing | kid, 7yrs | missing |
| BOB (uncle) | bob@… | no shellfish!! | smith? |
John Smith
Smith Family
Jane Smith
Smith Family
Mary Smith
Smith Family
Tom Johnson
Johnson Family
Tom Johnson's +1
Johnson Family
Lily Chen
Chen Family
Wei Chen
Chen Family
Williams (kid, 7)
Williams
Uncle Bob Smith
Smith Family
Tired of cleaning spreadsheets?
The seating chart shouldn't take longer than choosing the venue. But between missing emails, dietary notes buried in “notes”, plus-ones written inline and three different tabs from three different in-laws — most couples lose entire weekends to it. Vesavo turns chaos into beautiful, venue-ready floor plans in minutes.
- Three different spreadsheet versions, none agree
- Dietary requirements buried in notes columns
- Family groups… nowhere
- Plus-ones written as “+1”, “(plus partner)”, “maybe?”
- Two hours of cleaning before you can start seating
- Drop in any spreadsheet — even the messy one
- Dietary needs auto-extracted, normalised, exportable
- Family groups detected from names & context
- Plus-ones & VIPs flagged automatically
- A complete, editable floor plan in minutes
Four steps to a perfect floor plan
No formatting. No spreadsheets to clean. No seating-chart Sunday afternoons.
Upload any file
Drag-and-drop your CSV, Excel, or Google Sheets — even the messy one your aunt emailed. No template. No formatting required.
Intelligent Import auto-detects everything
AI reads the file and figures out columns, families, plus-ones, dietary needs, and VIPs — even when the data is buried in free-text notes.
AI understands families & needs
Vesavo learns the relationships, conflicts, accessibility needs, and special requirements behind your guest list — so seating respects real life.
One-click beautiful floor plans
Smart Seating builds your venue-ready floor plan in minutes. Drag any guest to fine-tune, then export PDFs for the venue and your caterer.
Intelligent Import. Smart Seating.
Most planning tools make you do the work. Vesavo's AI does the work, and lets you make the calls.
Intelligent Import
Handles messy, unformatted guest lists without any manual cleanup. Whatever your spreadsheet looks like, Vesavo gets you to a clean, structured guest database in one upload.
Auto column detection
Headers like "DIETARY?", "notes", "fam", "group" — all mapped automatically. No CSV templates, no copy-paste.
Family grouping from context
Vesavo reads surnames, partner pairings, and free-text cues to build family and friend groups without you tagging a single row.
Dietary extraction
GF, vegan, "no shellfish", nut allergy buried in a notes column — all extracted, normalised, and ready for your caterer.
VIP & plus-one flagging
Plus-ones written inline ("Tom +1") and VIP cues like 'parent of bride' or 'sponsor' are detected and tagged for special handling.
Smart Seating
Automatically builds meaningful table arrangements by understanding relationships, family groups, plus-ones, VIPs and special requirements — then lets you fine-tune anything with a drag.
Relationship-aware tables
Set "must sit together" and "keep apart" once. Smart Seating respects every rule across the whole arrangement.
Families & plus-ones, kept together
Couples seated as pairs. Family clusters held intact. Plus-ones placed beside the guest who invited them.
VIPs in the right seats
Grandparents at accessible tables. Sponsors near the head table. Parents close to the action — automatically.
Special requirements respected
Mobility needs, dietary clusters, kids tables, language preferences — all factored in before AI commits a single seat.
Free
$0
Up to 50 guests · 24 month access
Wedding
$27 USD
Up to 150 guests · all AI features
Large Events
$48 to $68 USD
Up to 2,000 guests
Stop wrestling spreadsheets. Start seating guests.
Upload the messiest guest list you have. In minutes, you'll have a beautiful, venue-ready floor plan — and a Sunday afternoon back.
No credit card required • Free for up to 50 guests • Starts at $27 USD for more
Common questions
Anything reasonable — an Excel spreadsheet, a CSV file or import from Google Sheets. Vesavo does not need a template, specific column names, or a clean format. Intelligent Import figures the structure out for you.
It uses all information provided and inferred: family groups, plus-ones, VIP flags, dietary needs, and any "must sit together" or "keep apart" rules to build a balanced arrangement. The more information made available, the smarter it is. You stay in control — every suggestion can be reviewed and changed in the floor plan editor.
Free for events up to 50 guests, including full Intelligent Import and Smart Seating. Paid plans start at $27 USD for larger weddings, galas, and corporate events. No credit card required to start.
Still have questions?
Visit the help centre