Every seat,
perfectly placed
Upload any guest list. Vesavo reads it, understands the relationships, and builds a seating plan that feels considered — for weddings, and every gathering where the details matter.
Free for up to 50 guests • No credit card • Pay once per event
Everything you need.
Nothing you don’t.
One fluent home for your guest list, seating, RSVPs and the operational details — vendors, budget, timeline — that usually live in separate spreadsheets.
Representative previews of the live product.
From invited
to seated — in one place.
Upload any list
CSV, Excel, Google Sheet — whatever you have. Our Intelligent Import the columns so you don’t have to reformat anything.
We map the day
Tables, families, VIPs, conflicts, dietary clusters. Smart Seating gives you a complete, explainable plan you can tweak.
Everyone feels at home
Beautiful charts, place cards, a private guest link, and a QR code at the door. RSVPs and arrivals update live.
Flexible, intelligent,
zero busywork.
Most tools force you into their template. Vesavo reads your spreadsheet the way a helpful assistant would — names, groups, notes, plus-ones, dietary requirements — and surfaces what it learned so you can confirm in seconds.
See Intelligent Import in actionNot just rules.
Relationships.
Family groups stay together. Known conflicts are respected. VIPs get the best spots. The algorithm explains every choice so you can trust it — and change anything in seconds with drag and drop.
Explore Smart SeatingEverything else for the guest side of your event.
Seating is where Vesavo starts — not where it stops. Each of these is built in, optional, and lives in the same calm place as your plan.
Email invites & live RSVPs
Send each guest an invitation email with their private RSVP link. Replies and dietary choices land in your planner the moment they respond.
Budget & payments
Categories, line items, payments and due dates — and costs can link straight to the vendor they belong to.
Learn moreVendors
Every supplier in one directory. Email the seating chart or run sheet straight from the planner — no hunting for addresses.
Learn moreThe day's run sheet
A timeline already seeded from your function times. Export the clean version your coordinator will actually follow.
Learn moreFind-your-seat QR
One QR at the door. Guests search their name and see their table in seconds — and you watch arrivals update live.
Learn moreGuest photos
The same QR opens a camera. Guests capture the night on their phones; you keep the shared gallery.
Learn moreExport to Canva
Invitations and signage that arrive with your QR code and details already on them — edit in Canva, or download as PowerPoint or PDF.
Learn morePlace cards & floor plans
Print-ready seating charts, place cards and floor plans — generated from the same plan, always up to date.
Every feature is optional.
Each of these has its own toggle in your event settings. Use what helps; ignore what doesn’t.
See all featuresMeet Clara.
An AI assistant you can chat with about your event — only if you want one.
A second pair of hands —
on the days it helps.
Clara is an optional AI assistant who lives inside your event. Ask her to add a guest, rebalance a table, draft an announcement, or summarise tonight's dietary requirements. She uses the same tools you'd use, just via chat.
- Only ever acts on the event you're in — never across your other events.
- Asks before sending emails or doing anything you can't easily undo.
- Turn her off any time — Vesavo is just as good without her.
Free tools that solve real headaches.
How many tables do you actually need?
Quick, realistic wedding & event budget by guest count.
Beautiful printable templates in seconds.
See every requirement at a glance for catering.
All free forever. No email walls. Take what helps.
Ready for a calmer seating plan?
Built for real events — from intimate weddings to 500+ guest galas.