One simple place.
For everything that matters.
The planner you use every day. The beautiful details your guests remember. All connected, nothing scattered.
The Planner
Everything you need to turn a messy list into a considered seating plan — without the chaos of multiple spreadsheets.
Upload any CSV or Excel. Vesavo’s AI reads headers and sample rows, suggests the mapping, and lets you confirm in one screen. Family groups, dietary notes, plus-ones — all captured.
See how the import actually worksOne click and every guest is seated. The algorithm respects families, avoids known conflicts, prioritises VIPs, and keeps dietary clusters sensible. Every suggestion is explainable.
Explore Smart SeatingRSVP status, dietary requirements, plus-ones and table notes all live in one place. Changes from the guest side flow straight back into your plan.
Print-ready seating charts, place cards, floor plans, and a single QR that opens the full day-of experience: find your seat, snap photos on the night, and browse a shared gallery of memories. Or export an invitation or signage design to Canva with your QR already in it.
Day-of QR experience — includes the camera & galleryExport to Canva — QR already filled inOne workspace for the rest of it.
Vendors, money and the day's timing rarely belong in the same spreadsheet as your seating. Now they don't have to.
A single directory for caterers, florists, photographers and every other supplier. Add contacts yourself or let the AI look them up. Send seating charts, run sheets or contracts straight from the planner — no hunting for email addresses on the morning of.
How vendors connect to budget & timelineSet the total, break it into categories, and track every cost and payment as you go. Line items link to vendors when both tools are on. You always know where the money actually is — without a separate finance spreadsheet.
See budget + vendor linkingThe day's run sheet, already seeded from your function times. Drop in supplier arrivals, speeches, cake cutting, first dance, last call — then export the clean version your coordinator and vendors will actually follow.
Explore the full planning toolkitClara, on the days it helps.
Clara is an optional AI assistant who lives inside your event. She uses the same tools you do — just via chat. Some hosts love it. Others prefer to click. Both are first-class with Vesavo.
- • Add, update or remove guests
- • Create new functions or rebalance tables
- • Change RSVPs across functions
- • Draft and queue announcement emails (you approve before send)
- • Scoped to one event — never your other ones
- • Asks before sending emails or anything you can't undo
- • Every action audited, so you can trace what changed
- • Optional by default; one toggle to turn her on or off again
Clara is an AI — she can make mistakes. She'll always show you a summary of what she's about to do for anything beyond simple lookups, and you can review changes before they go anywhere.
Turn each feature on, off, or on later.
Clara, the gift registry, the RSVP URL, day-of QR (with camera & gallery), guest photos, vendors, budget and timeline — every optional feature has its own toggle on your event's settings. Use what helps; ignore what doesn't. There's no feature you have to live with.
Ready to feel what a calm seating process is like?
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