Everything you need
to seat your guests
perfectly
From flexible guest imports to AI-powered auto-assignment and beautiful exports — Vesavo has every feature your event demands.
Guest Management
Everything you need to manage your guest list from import to seating.
Bulk CSV & Excel import
Upload your guest list in any format and Vesavo handles the rest.
VIP guest flagging
Mark key guests to ensure priority placement and special consideration.
Dietary requirement tracking
Record every allergy, preference, and meal choice — nothing falls through.
Family group management
Group guests into families and social circles for cohesive seating.
RSVP status per guest
Track confirmed, declined, and pending responses on your seating plan.
Partner & plus-one linking
Automatically seat couples together without manual adjustment.
Table Planning
Build your floor plan and manage tables with total flexibility.
Visual floor plan editor
Arrange tables on a drag-and-drop canvas that mirrors your venue layout.
Round and rectangular table types
Support for all common table configurations to match your venue.
Per-table capacity settings
Set individual seat counts per table to reflect your exact setup.
Custom table naming
Name tables by number, sponsor, theme, or any convention you choose.
Drag-and-drop guest assignment
Move guests between tables intuitively with real-time feedback.
Zone and area grouping
Organise tables into zones for complex multi-room venue layouts.
AI Smart Assignment
Let Vesavo's AI do the hard thinking — intelligently, in seconds.
Relationship-aware placement
Understands family groups, social circles, and known connections.
Conflict avoidance
Identify and respect known conflicts to prevent awkward seating.
One-click auto-assign
Assign every guest to a seat with a single click, then fine-tune manually.
Confidence scoring
See how confident Vesavo is in each placement so you can review edge cases.
Family group cohesion
Keeps families together while respecting overall table capacity.
VIP priority seating
VIP guests are always placed first in prime positions.
CSV / Excel Import
Flexible import that works with your data — not the other way around.
Any column format accepted
No template needed. Import from any spreadsheet or event management tool.
AI-powered column detection
Vesavo reads your headers and maps them automatically with LLM intelligence.
Preview before confirming
Review the column mapping and data preview before committing to import.
Bulk guest creation
Add hundreds of guests in a single import with instant confirmation.
Duplicate detection
Vesavo flags potential duplicate guests so you can merge or keep them.
Import history
Review all past imports with timestamps so you can track changes over time.
Export & Sharing
Deliver polished, professional outputs for any audience.
PDF seating chart export
Export a clean, print-ready seating chart for your venue or coordinator.
Print-ready place card sheets
Generate a formatted sheet of place cards ready to print and cut.
Shareable event links
Share a live view of the seating plan with your team or venue via a link.
Table assignment list export
Export a simple list of guest names and their assigned tables.
Venue-ready floor plan PDF
A full floor plan diagram with table positions for venue coordinators.
CSV guest list export
Export your full guest list with seating assignments as a CSV at any time.
Choose your plan
All plans include core seating features. Upgrade for AI and scale.
24 month access
Up to 50 guests
- Drag-and-drop seating canvas
- Basic CSV import
- PDF seating chart export
- Community support
one-time · AUD
Up to 150 guests
- AI-powered CSV column detection
- AI smart seat assignment
- Dietary & VIP management
- Partner & plus-one linking
- Drag-and-drop seating canvas
- PDF seating chart export
- Email support
one-time · AUD
Up to 350 guests
- AI-powered CSV column detection
- AI smart seat assignment
- Dietary & VIP management
- Partner & plus-one linking
- Drag-and-drop seating canvas
- PDF seating chart export
- Email support
one-time · AUD
Up to 2,000 guests
- AI-powered CSV column detection
- AI smart seat assignment
- Dietary & VIP management
- Partner & plus-one linking
- Drag-and-drop seating canvas
- PDF seating chart export
- Email support