Your guest list.
Any format.
Zero cleanup.
Stop reformatting spreadsheets. Vesavo's AI reads whatever columns your file has and maps them automatically — names, dietary needs, RSVP status, groups, plus-ones. Just upload and start planning.
Attendee
Meal Pref
Coming?
Sarah M.
Vegan
Yes
James W.
GF
Yes
AI column mapping
Built for real guest lists
Guest lists are messy. They come from planners, family members, venue spreadsheets, and email threads. Vesavo handles them all.
Any column format accepted
No rigid template to follow. Whether your spreadsheet says "Full Name" or "Guest" or "Attendee", Vesavo figures it out. Just upload and go.
AI-powered column detection
Vesavo reads your headers and sample rows, then uses AI to automatically map columns to guest name, dietary requirements, RSVP status, and more.
Preview before confirming
Review exactly how your data will be imported before committing. See which columns map where, and override any mapping the AI got wrong.
Bulk guest creation
Import hundreds of guests in one go. Names, dietary requirements, groups, RSVP status, plus-ones — everything arrives in a single upload.
Duplicate detection
Vesavo flags potential duplicate guests before they are created. Merge them or keep both — the choice is yours.
Import history
See every past import with timestamps. Track when guests were added and what source they came from.
How it works
Upload your file
Drop in a CSV or Excel file — from your planner, your venue, a Google Sheet export, or anywhere else. No reformatting needed.
AI maps your columns
Vesavo's AI reads the headers and sample data, then suggests which column is the guest name, which is dietary info, which is RSVP status, and so on.
Confirm the mapping
Review the AI suggestions and adjust any that don't look right. You see a preview of the first few rows to verify everything is correct.
Guests are ready
Hit import. Your guests appear instantly — complete with names, groups, dietary needs, and any other data from your file.
Common problems, solved
Every guest list has quirks. Here's how Vesavo handles the ones that trip up other tools.
Spreadsheet says "Attendee Name" not "Name"
Vesavo handles any header format — it reads meaning, not exact text.
Guest list has extra columns you don't need
Skip any column during mapping. Only import what matters to you.
Multiple lists from different sources
Import as many times as you need. Duplicates are flagged automatically.
Plus-ones listed in a separate column
Map the plus-one column and Vesavo creates linked guest entries.
Dietary info mixed with other notes
AI detects dietary-style data even in a general "Notes" column.
Supported formats
CSV
Comma-separated
XLSX
Microsoft Excel
XLS
Excel (legacy)
Google Sheets
Export as CSV
Upload your guest list. We'll handle the rest.
Intelligent Import is included on every plan — even free. No credit card required to get started.