Effortless gala seating,
from 50 to 500 guests
Managing complex gala seating shouldn't take days. Vesavo handles corporate table sponsorships, donor placement, and award ceremony arrangements — all in minutes.
Everything a gala demands
From corporate sponsor tables to last-minute RSVP changes — Vesavo is built for the complexity of gala event management.
Corporate Table Sponsorships
Assign tables to company sponsors and track sponsorship tiers with custom table naming. Instantly see which tables belong to which corporate partner.
VIP & Patron Placement
Ensure major donors, executives, and VIPs are seated in the right position with our priority flagging system. Key guests get first placement — always.
Awards Ceremony Seating
Position finalists, nominees, and presenters for easy stage access and optimal visibility. No more nominees blocked behind columns.
Bulk Guest Import
Upload hundreds of attendees from your registration Excel in seconds. Vesavo's AI maps your event management columns automatically.
Table Naming & Branding
Name tables after sponsors, themes, or numbers — your choice. Custom names appear on all exports, from floor plans to place card sheets.
Last-Minute Changes
RSVPs change. Cancellations happen. Update your seating plan on the fly and re-export in seconds — right up to the morning of the event.
Vendor coordination
Caterers, AV, security, florists — keep them all in one directory and send the latest seating plan or timeline with a click when plans shift.
Budget & spend tracking
See the full gala budget broken into categories with committed vs actual figures. Perfect when sponsors, auction proceeds and costs all move at once.
Full day timeline
The run sheet that starts with your ceremony or doors-open time and captures every supplier arrival, speech, performance and transition the team needs.
Built for gala scale
Whether it's a charity dinner for 80 or an awards night for 600, Vesavo handles it without breaking a sweat.
Everything else for the guest side of your event.
Seating is where Vesavo starts — not where it stops. Each of these is built in, optional, and lives in the same calm place as your plan.
Email invites & live RSVPs
Send each guest an invitation email with their private RSVP link. Replies and dietary choices land in your planner the moment they respond.
Budget & payments
Categories, line items, payments and due dates — and costs can link straight to the vendor they belong to.
Learn moreVendors
Every supplier in one directory. Email the seating chart or run sheet straight from the planner — no hunting for addresses.
Learn moreThe day's run sheet
A timeline already seeded from your function times. Export the clean version your coordinator will actually follow.
Learn moreFind-your-seat QR
One QR at the door. Guests search their name and see their table in seconds — and you watch arrivals update live.
Learn moreGuest photos
The same QR opens a camera. Guests capture the night on their phones; you keep the shared gallery.
Learn moreExport to Canva
Invitations and signage that arrive with your QR code and details already on them — edit in Canva, or download as PowerPoint or PDF.
Learn morePlace cards & floor plans
Print-ready seating charts, place cards and floor plans — generated from the same plan, always up to date.
Every feature is optional.
Each of these has its own toggle in your event settings. Use what helps; ignore what doesn’t.
See all featuresManage your next gala with Vesavo
Start free. Upgrade to Grand for up to 2,000 guests and AI smart assignment.