Corporate event seating,
done in minutes
From board dinners to end-of-year functions, Vesavo makes corporate event seating professional, fast, and painless. Import from Excel, assign by department, and generate polished charts for your venue.
Built for corporate complexity
Corporate events have unique requirements — departmental groupings, seniority, client seating, and multiple stakeholders. Vesavo handles all of it.
Department-Based Grouping
Seat teams and departments together with smart group recognition. Vesavo reads your department column and keeps colleagues on the same table.
Hierarchy-Aware Placement
Respect seniority in seating arrangements with custom priority levels. Executive tables, board seating, and management placement all handled intelligently.
Multi-Event Management
Plan board dinners, team events, and client functions simultaneously. Keep each event separate with its own guest list and table layout.
Excel Import
Works directly with your existing HR or event management spreadsheets. No reformatting, no templates — Vesavo reads your columns automatically.
Professional PDF Exports
Clean, professional seating charts for on-site coordinators and venue managers. Business plan customers can add custom branding and logo.
Shareable Plans
Send a live seating plan link to venue coordinators, event managers, and internal stakeholders — no login required to view.
Vendor management
One place for every caterer, AV company, florist and supplier. Store contacts and email documents (seating charts, run sheets) directly from the planner.
Budget oversight
Track the full event budget in categories with committed costs and actual payments. Know exactly where you stand without a second spreadsheet.
Day timeline
Build the minute-by-minute run sheet for the event — pre-filled from your function times, ready to share with every vendor and on-site team.
Every corporate occasion
Vesavo supports the full spectrum of corporate events — from intimate board dinners of 12 to conference gala dinners of 400+. Whatever the occasion, we have you covered.
Start planningSave hours of coordination
Stop the back-and-forth emails. Upload once, assign intelligently, share instantly — your team and venue get the same plan.
Professional output every time
Your seating chart looks polished whether you're presenting to the board, handing it to a venue, or sharing with your PA.
Last-minute changes, no stress
Executives cancel. Guests swap tables. Vesavo makes updates instant — re-export your plan in seconds, any time.
Everything else for the guest side of your event.
Seating is where Vesavo starts — not where it stops. Each of these is built in, optional, and lives in the same calm place as your plan.
Email invites & live RSVPs
Send each guest an invitation email with their private RSVP link. Replies and dietary choices land in your planner the moment they respond.
Budget & payments
Categories, line items, payments and due dates — and costs can link straight to the vendor they belong to.
Learn moreVendors
Every supplier in one directory. Email the seating chart or run sheet straight from the planner — no hunting for addresses.
Learn moreThe day's run sheet
A timeline already seeded from your function times. Export the clean version your coordinator will actually follow.
Learn moreFind-your-seat QR
One QR at the door. Guests search their name and see their table in seconds — and you watch arrivals update live.
Learn moreGuest photos
The same QR opens a camera. Guests capture the night on their phones; you keep the shared gallery.
Learn moreExport to Canva
Invitations and signage that arrive with your QR code and details already on them — edit in Canva, or download as PowerPoint or PDF.
Learn morePlace cards & floor plans
Print-ready seating charts, place cards and floor plans — generated from the same plan, always up to date.
Every feature is optional.
Each of these has its own toggle in your event settings. Use what helps; ignore what doesn’t.
See all featuresPlan your next corporate event
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