Vesavo vs
Seatbee
Both Vesavo and Seatbee use AI to help you arrange guests at tables. They diverge everywhere else. Seatbee is focused on producing a single seating arrangement for one dinner. Vesavo manages the whole event — multiple functions, RSVPs, guest websites, check-in, and the seating — at a fraction of Seatbee's price.
This comparison is based on publicly available information as of May 2026. Features and pricing may have changed — check each provider's website for the latest.
Vesavo costs significantly less
For a typical wedding-size event, Vesavo is less than half the price — with more guests and longer access.
Small event (~150 guests)
$27 USD
Vesavo Starter · 150 guests
$69 USD
Seatbee Event Pass · 250 guests
~60% cheaper
Typical wedding (~300 guests)
$48 USD
Vesavo Standard · 350 guests
$119 USD
Seatbee Signature Pass · 500 guests
~60% cheaper
Large gala (~1,000+ guests)
$68 USD
Vesavo Grand · 2,000 guests
$249 USD
Seatbee Grand Event Pass · 1,000 guests
~73% cheaper, 2x capacity
Vesavo paid plans include up to 24 months of access. Seatbee passes expire after 6 months — arrangements remain saved but cannot be modified without renewal.
Vesavo
Full event management
- AI intelligent import for Spreadsheets
- AI smart seat assignment
- Multiple functions per event (ceremony, reception, after-party)
- Branded event website with guest RSVPs
- RSVP URL & QR for printed invitations
- Find Your Seat QR code at the venue
- Guest check-in & arrival tracking
- Built-in gift registry
- PDF exports for seating charts and place cards
- One-time payment from $27 USD
- Up to 24 months of access per event
Seatbee
Single-arrangement seating tool
- AI auto-seating for one arrangement
- Custom floor plan drawing
- Find Your Seat QR code at the venue
- PDF exports for seating charts and place cards
- Up to 1,000 guests on the top tier
- Event Passes from $69 USD
- 6 months of access per pass
Feature-by-feature comparison
A detailed look at what each platform offers.
| Feature | Vesavo | Seatbee |
|---|---|---|
| Seating & Planning | ||
| Drag-and-drop seating canvas | ||
| AI-powered smart seat assignment | ||
| Conflict management (keep guests apart) | ||
| Family & group detection from guest list Vesavo infers family groups automatically from names and list proximity — no rule-writing required. | Manual rules | |
| Custom floor plan tracing & drawing | ||
| VIP placement | ||
| Event Scope | ||
| Multiple functions per event (ceremony, reception, after-party) A wedding is rarely one room. Vesavo lets you manage ceremony, reception and after-party as linked functions under one event — each with its own guest list, seating, and RSVP. Seatbee is built around a single seated arrangement. | ||
| Per-function RSVP status (attending ceremony, declined reception) Guests can RSVP differently for each function. Useful when only close family attend the ceremony but everyone comes to the reception. | ||
| Separate guest list per function | ||
| Single seated arrangement per event Seatbee’s focus is producing one seating arrangement well. Vesavo does that too — and handles the rest of the event around it. | Plus multi-function | |
| Guest Management | ||
| CSV / Excel upload | ||
| AI-powered column detection Upload any spreadsheet format — Vesavo detects your columns automatically. No template required. | ||
| Dietary requirement tracking | ||
| Partner & plus-one linking | ||
| Guest notes & custom fields | ||
| Guest-facing tools | ||
| Event website with RSVP for your guests Every Vesavo event gets a branded website where guests RSVP, manage dietary requirements, and add +1s. | ||
| RSVP URL & QR for printed invitations Generate a short URL and QR code to print on physical invitations. Guests search their name to RSVP online. | ||
| Find Your Seat QR code Generate a QR code for your venue. Guests scan, search their name, and see their table assignment. | ||
| Guest check-in & arrival tracking Real-time check-in dashboard with self-service guest check-in via QR code. | ||
| Built-in gift registry Publish gift items on your event website with per-function access control. | ||
| Export & Sharing | ||
| PDF seating chart export | ||
| Place card sheet export | ||
| Table cards & guest list PDFs | ||
| Multiple seating arrangement variants Both let you produce multiple arrangements. Seatbee caps variants by tier (5 on the $69 Event Pass, 10 on the $249 Grand Pass). | Multiple drafts | 5–10 variants by tier |
| Event Types | ||
| Wedding seating | ||
| Corporate, gala & conference seating Seatbee is wedding-and-event focused but built around a single seated room. Multi-session conferences or galas with linked functions (drinks → dinner → after-party) work better with Vesavo. | Single-room only | |
| Birthday & milestone events | ||
| Pricing | ||
| Free tier | Up to 50 guests | Up to 100 guests |
| Entry-level paid plan Vesavo Starter is roughly 40% the price of Seatbee’s entry Event Pass. | $27 USD — 150 guests | $69 USD — 250 guests |
| Mid-tier plan (typical wedding) For a typical 200–300 guest wedding, Vesavo Standard at $48 USD is less than half the cost of Seatbee’s Signature Pass. | $48 USD — 350 guests | $119 USD — 500 guests |
| Large event plan For large galas, Vesavo Grand handles double the guests at roughly a quarter of the price. | $68 USD — 2,000 guests | $249 USD — 1,000 guests |
| One-time payment (no subscription) | ||
| Access duration on paid plans Vesavo paid plans give you up to 24 months of access. Seatbee passes expire after 6 months — arrangements stay saved but can’t be modified after that without renewal. | Up to 24 months | 6 months |
| Trust & Operations | ||
| Registered legal entity behind the product Vesavo is operated by Axianda Pty Ltd, a registered Australian company with a published ABN, terms, refund policy, and sub-processor list. | Axianda Pty Ltd (Australia) | Not disclosed |
| Published refund policy Vesavo offers a standard refund policy. Seatbee’s 7-day refund only applies if AI features haven’t been used. | Conditional | |
| Documented sub-processors & data handling | ||
What you're actually buying
Event tools handle real money and real guest data on the most important day of someone's life. Before paying for a seating planner, it's worth knowing what stands behind it.
Vesavo is built and operated by Axianda Pty Ltd, a registered Australian company. We publish our ABN, terms, refund policy, and the sub-processors we use to handle your data. There's a clear legal entity you can email, dispute a charge with, or take to a tribunal — and a team that understands the architecture from the database schema up to the AI prompts.
We use AI extensively in development, and we're proud of that — but every decision about how guest data is stored, how seating constraints are solved, and how billing flows work is made by people who can read and reason about the code. That matters when your wedding is six weeks away and something needs to change.
When evaluating any small tool — Vesavo, Seatbee, or anything else — look for a real legal entity, a published refund policy, documented data handling, and signs that the people running it understand what they've shipped. It's a low bar, and not every competitor clears it.
Which one is right for you?
Choose Vesavo if you need…
- More than just a seating chart — RSVPs, guest websites, check-in, gift registry
- Multiple functions for one event (ceremony, reception, after-party)
- Significantly lower price — from $27 USD vs $69 USD entry-level
- Up to 24 months of access per paid plan
- A registered business backing the product
- AI smart seat assignment with conflict and VIP rules
- A focused event website without paying for a separate tool
Choose Seatbee if you need…
- A single seated dinner with no surrounding logistics, at a higher price
- You only need a seating chart — RSVPs and check-in are handled elsewhere, at a higher price
- You already have an event website and invitation flow
- A built-in venue discovery directory is valuable to you
Most couples and planners we hear from need the wider event toolkit, not just a chart. That's what Vesavo is built for — and it costs less.
Try Vesavo free
Up to 50 guests at no cost. No credit card required. Paid plans from $27 USD with up to 24 months of access.