Turn your Vesavo seating plan into print-ready charts, place cards, and files your venue and vendors can use — without rebuilding everything in a design tool.
A seating plan trapped in software doesn’t help the venue. Vesavo exports charts, place cards, and related files from the same guest and table data you already manage — so the PDF matches the plan, not a week-old screenshot.
Want to turn this guide into a real seating chart in minutes?
Vesavo handles messy guest lists and builds smart table arrangements automatically. Free for up to 50 guests.
Finalise (or freeze) the seating draft you want to print
Exports reflect the current assignments. Before a big print run, fix open seats, spelling, and head-table layout. For early vendor drafts it’s fine to export a work-in-progress and mark it “draft.”
Open Exports for your event
In the Vesavo planner, go to Exports (or the export section for your event). Choose what you need: seating chart, place cards, run sheet, or other formats Vesavo offers for your plan. Pick the function if the event has more than one seated meal.
Choose layout options that match the venue
Select table order, name format, and any chart style options that fit how your coordinator works. Place cards usually need display names exactly as you want them spoken at the table — fix nicknames and double-barrel surnames here before you print 150 cards twice.
Download PDF or send to Canva
Download print-ready PDFs for the printer or venue, or open the Canva export path if you’re designing signage and invitations with Vesavo details already filled. PowerPoint-style exports are useful when a vendor insists on an editable file.
Share with the venue and vendors
Send the chart to the venue, stylist, and caterer with a short note on version and date. If dietary summaries are part of your workflow, export or share those alongside the seating chart so kitchen and floor team stay aligned.
Re-export after late changes
When three RSVPs flip the week of the wedding, change seats in Vesavo and export again. Don’t hand-edit an old PDF — the next export is always faster than reconciling two conflicting charts on the day.
Skip the spreadsheet struggle
Upload your guest list in any format. Vesavo's AI organises names, detects groups, and seats guests at tables that actually make sense — in seconds.
Start Your Seating PlanFree for events up to 50 guests