The suppliers.
The spend.
The day.
Three tools that usually live in three different spreadsheets now live next to your seating plan. Link a budget line to a real vendor. Send the timeline to the people who need it. Everything stays in sync.
Optional. Turn on only the pieces you need. No feature you have to live with.
The operational side, finally in the same place
No more hunting through old emails for the caterer’s phone number or rebuilding a budget in a different tab every time the guest count moves.
Central vendor directory
Every caterer, florist, photographer, band, and supplier in one calm list. Add by hand or let AI look up contact details from a name and role.
One-click document sending
Email seating charts, run sheets, contracts or any export directly to a vendor from inside the planner. No copying emails out of another tab.
Budget with real numbers
Set a total, create categories, and log every cost and partial payment. See committed vs actual at a glance — always in whole dollars.
Budget items link to vendors
Connect a line item to the actual supplier record. The florist deposit knows it belongs to Petal & Stem. Reports and exports carry the context.
Timeline that starts itself
Your ceremony, reception and other functions already exist — the timeline is pre-filled with those anchors. Just drop in the moments between.
Exports your team actually uses
Generate the exact run sheet, vendor call times, or full day briefing your coordinator and suppliers need — straight from the same source of truth as seating.
How the planning toolkit works
Four steps. The connections between vendors, money and timing are automatic.
Add your vendors
Type a name and role or let the AI suggest contact details. Store emails, phones, and notes once. They’re now available everywhere else in the event.
Set the budget & link items
Create categories that match how you think (Venue, Catering, Florals, Entertainment…). Add a line and optionally attach it to a vendor record in two clicks.
Build the day timeline
Starts with the functions you already created. Add supplier arrival windows, speeches, cake cutting, first dance, last call — anything the team needs to know.
Share with the people who need it
From the Vendors screen, select one or many and send the latest seating chart, the timeline, or a custom document packet. They receive a clean, up-to-date copy.
They’re stronger when they talk to each other.
A budget item that knows its vendor. A timeline that the right supplier already received. One less thread to chase.
Budget knows its vendor
When you link a budget item to a vendor, the connection travels with exports, reports, and the vendor’s own document history. You stop asking “which florist was that deposit for?”
Send the right documents
The seating chart the caterer needs and the arrival window the florist needs can go out from the same Vendors page — each recipient only gets what matters to them.
Timeline is the single source
Your functions already define the big blocks. The timeline fills the gaps and becomes the version of truth you, your coordinator, and every supplier work from.
When the caterer’s arrival time changes on the timeline, the budget line for the final payment still points at the right supplier record. The connections survive edits.
- A living vendor list that feeds documents, budget links and timeline context
- Clear budget categories with committed vs paid, always two decimal places
- A run sheet that starts from the functions you already planned
- Exports that include the exact information each recipient needs
- Turn the entire toolkit on or off per event
- Link (or unlink) any budget item to any vendor at any time
- Edit the timeline up to the last minute — exports update instantly
- Nothing is forced on guests or vendors unless you choose to send it
These tools live in the same workspace as seating, RSVPs, and the day-of QR experience.
One less spreadsheet.
One calmer plan.
Vendors, Budget and Timeline are included on paid plans. Start free and turn them on only when you need them.